Position: Director of Finance and Personnel
Supervisor: Executive Director
Classification: Full-Time, Non-Exempt
The Kalamazoo Institute of Arts is a leading nonprofit art museum and school. Since 1924, the institute has offered art classes, exhibitions, lectures, events, activities and a permanent collection. The KIA’s mission is to cultivate the creation and appreciation of the visual arts in West Michigan. We believe the visual arts are for everyone. They inspire, fulfill, and transform. The KIA is a growing organization with plans for substantial expansion.
Summary of Position: Oversees all financial and human resource functions of the organization under the direction of the Executive Director. KIA seeks leadership that will support the growth of our staff and faculty, collection assets, and our facilities.
- Make sure the workplace, team, projects, and learning environment is for everyone and models the KIA’s DEAI values and goals. Align department with institutional goals.
- Work collaboratively with the Executive Director and other team members to leverage the unique strengths of the KIA.
Model excellent teamwork and leadership skills. Develop strong team-oriented relationships and partnerships with direct reports, colleagues, and the entire Organization.
- Prepare accurate and timely monthly and annual financial reports for the Board, Executive Director, staff and outside organizations.
- Establish and maintain an appropriate system of internal controls for the handling and recording of revenue/cash receipts and disbursements.
- Track, execute and report grant funds and corresponding restrictions.
- Oversee the bookkeeping function including the maintenance of the general ledger, accounts payable, accounts receivable and payroll.
- Maintain three-year budget projection to implement the strategic plan in collaboration with senior leadership team.
- Senior Staff team member: provide monthly reports and other reports and statistics as requested, provide information and support for grant applications and advancement initiatives, participate in institutional planning/initiatives.
- Forecast and monitor the cash flow needs of the organization.
- Regularly account for all operating and investment accounts.
- Analyze and report on revenue streams, identification of revenue trends while growing earned revenue
- Lead the staff in preparing the annual budget and assist in achieving Board approval.
- Prepare supporting information for the annual audit and coordinate activities with outside audit firm.
- Act as the liaison with and attend the meetings of the Endowment, Finance and Personnel Committees.
- Establish and maintain all personnel policies and records to ensure compliance with federal and state laws.
- Negotiate and manage the organization’s general insurance coverage as well as the organization’s art collection insurance.
- Enroll and report appropriate retirement benefit plan requirements in accordance with federal requirements.
- Act as the primary liaison with the organization’s outside technology providers (Phone, Server Support, Desktop Support, Copier, and software providers).
- Oversee the operation of the Gallery Shop.
- Develop annual department budget that reflects KIA and department priorities and monitors income and expense lines.
- Supervise bookkeeper and Gallery Shop manager.
- Keep current on best practices in the museum field.
- Perform other duties as assigned by the Executive Director. Some duties might include: Supervise front desk receptionists.
- Ensure that the Information Desk is staffed during both business-only and public hours, and during special events and that staff properly records and tracks museum admission receipts and overall attendance
- Some duties might include: Work with other senior staff members to address issues related to employee hiring, onboarding and training, maintain health and safety protocols, work performance, employee discipline and if necessary, termination.
- Bachelor’s degree with major in finance, accounting or similar field
- Seven years work experience with responsibilities similar to above
- Knowledge and prior experience in non-profit business practices
- Excellent organizational and interpersonal skills, expert level written and verbal communication skills and the ability to build relationships with members/donors/clients and internal staff
- Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point). Experience with Financial Edge software a plus
- Knowledge and experience with HR practices and familiarity with laws and regulations affecting the same (ERISA, IRS, FLSA, ADA, FMLA and others)
Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.
Physical Job Requirements:
While performing this job, the employee will be required to sit, stand, walk, reach, lift/move up to 35 lbs occasionally, do close work with a computer monitor and perform repetitive hand movements. Employees are required to be able to have written and verbal conversations.
This position is a full-time, non-exempt position offering the following benefits: health, dental, 403(b) retirement matching, vacation time and sick time. The KIA is an equal opportunity, equal access employer that is fully committed to diversity, equity, access and inclusion in the workplace.